Step 2: Add Inventory
The Add Inventory stage is the second step in the RFP submission workflow.
In this step, vendors enter the initial information for the units they plan to submit for an RFP.
Purpose
Use the Add Inventory grid to:
Input unit details for RFP consideration.
Add new or existing inventory.
Submit individual units or packages for review.
Standard Grid Columns
The following columns appear in the Add Inventory grid by default:
Column | Description |
Face ID | Unique identifier for each unit. Used to recall saved unit data during the next step, Unit Details. |
Start Date | Start date for the campaign flight. |
End Date | End date for the campaign flight. |
4 Week Price | Required field for pricing. This value is prorated automatically if the flight duration is shorter or longer than four weeks. |
*Note: A 4 Week Price must be entered. The platform will automatically prorate pricing based on the campaign’s start and end dates.
**Note: If duplicate Face IDs exist for a vendor, Latitude and Longitude columns will also appear as required fields to ensure accurate identification.
Adding New Units
New units that have not been previously submitted can be created directly within the Add Inventory grid.
Handling Errors
If invalid or missing data is entered:
Affected cells will be highlighted in red.
A red error bar will appear above the grid indicating the row and column with the issue.
Once all required fields are completed correctly, the red error indicators will disappear.
Submitting Packages or Transit Units
To submit a package of units instead of individual ones:
Click Add Package / Transit.
Complete the fields in the Add Package / Transit modal. Required fields are marked with an asterisk (*).
Children Units (Optional)
If enabled by the RFP issuer, a Children Units tab appears at the top-right of the modal.
This tab allows vendors to include details for individual units within a package.
Submitting a Package
Once all required information is entered:
Click the Submit Package button at the bottom of either the Package Overview or Children Units tab.
After submission:
A new row is created in the Add Inventory grid with an auto-generated Package Face ID.
Corresponding Package Details appear below the grid.
To edit or remove an existing package, click the three dot menu next to the package Face ID in Package Details.
Proceeding to the Next Step
When all required inventory data has been added:
Click Save & Continue in the top-right corner of the page.
Proceed to Step 3: Unit Details
