The Upload Spec Sheet stage is the fifth and final step in the RFP submission workflow. In this step, vendors can upload or replace spec sheets for their units before submitting the completed RFP.
*Note: This step is optional. You can bypass it at any time by clicking Submit in the top-right corner of the page.
Purpose
The Upload Specs step allows vendors to:
Attach missing spec sheets to units.
Replace outdated or inaccurate spec sheets.
Verify that all unit specifications are accurate prior to submission.
Although the platform does not require spec sheets until the Hold Request phase, some RFP issuers may request them earlier within their RFP notes.
Viewing Existing Spec Sheets
If any spec sheets are already associated with your inventory:
They will automatically appear in the Spec Sheet column.
Click the file link in the column to view or download an existing sheet.
Uploading or Replacing Spec Sheets
To upload or replace a spec sheet for a single unit:
Locate the unit in the Upload Specs grid.
Click Upload/Replace in the row for that unit.
Use the upload modal to attach the updated file.
Click Save to confirm the upload.
Bulk Actions
Bulk actions in this step function the same way as in the Upload Images stage.
To take action on multiple units:
Use the toggles on the right-hand side to select units, or click Select All to choose all.
Click the Actions button to open the dropdown menu.
Choose from the following options:
Action | Description |
Upload Spec | Upload the same spec sheet to multiple selected units. |
Verify Specs | Confirm that submitted spec sheets are accurate. This can be done in bulk or by checking the Verified box for individual units. |
Remove From Proposal | Remove specific units from the proposal before submission. |
Download Inventory Data | Export an Excel summary of the units included in the RFP submission. |
Submitting the RFP
Once all spec sheets and verifications are complete:
Click Submit in the top-right corner of the page.
A confirmation popup will appear asking you to verify that all information is accurate.
Click Submit again to finalize your RFP submission.
*Note: After submission, details cannot be edited.
Finalize & Submit Page
After submission, you’ll be directed to the Finalize & Submit confirmation page. This page confirms that your RFP has been successfully submitted.
From here, click Back to Requests to return to the Open Requests tab and review any other active RFPs in progress.
