Step 4: Upload Images
The Upload Images stage is the fourth step in the RFP submission workflow.
In this step, vendors upload images for each unit included in their submission.
*Note: An image is required for all units in a submission. You may upload more than one image per unit.
Purpose
The Upload Images step allows vendors to:
Attach images that visually represent their units.
Confirm that all required images are included before submission.
Add supplemental attachments related to the campaign.
Uploading Unit Images
Images previously associated with your units will appear automatically.
To add new or additional images:
Locate the unit in the Upload Images grid.
Click Add Image or Add More (if you’re adding extra images).
In the Upload Image modal, upload your file or paste a direct URL.
Click Save Image to confirm the upload.
Only Accepted File Types
PNG
JPG
Direct image URL (e.g., hosted link)
*Note: URLs to Google Drive folders are not supported.
A hyperlink to a PDF Converter is available within the modal for convenience.
Once saved, the image will appear next to the unit, and any corresponding red error messages will disappear or update accordingly.
Error Indicators
If any units are missing required images:
A red error row will appear at the top of the page.
A missing image icon will be displayed next to affected units.
To resolve the error:
Add the missing image using the Add Image button for each affected unit.
Bulk Uploading Images
To upload the same image to multiple units at once:
Use the toggles on the right-hand side of the screen to select units.
Use Select All to choose all units, or manually select specific rows.
Click Actions → Upload Image.
In the modal, upload your image and click Save Image.
The image will automatically apply to all selected units.
*Note: For large submissions, upload in smaller groups of 10–15 units at a time for best performance.
Adding Attachments
Below the Upload Images section, vendors can add supplemental attachments.
To add an attachment:
Click + Add Attachment on the right side of the screen.
In the modal, upload a file and include a brief description.
*Note: Attachments are for supplemental information only.
**Note: Additional units cannot be added at this stage they must be entered during the Add Inventory or Unit Details steps.
Proceeding to the Next Step
When all images and attachments have been uploaded:
Click Save & Continue in the top-right corner of the page.
Proceed to Step 5: Upload Spec Sheet
